Public documentation

Calendars

Basic Exchange tips

Sharing your calendar

  1. Choose the appropriate type of share

Type of permissions Use Name used on Exchange

Read

Gives the beneficiary rights to read events of the shared calendar. 
The beneficiary cannot enter events. 

Full details

Read + write

Gives the beneficiary rights to read and write events in the shared calendar. 

Caution: every user with such rights could delete any event in the shared calendar without its owner knowing it.

Editor

Full access

Gives the beneficiary full rights to control the shared calendar (read and write events, respond to invitations, send invitations)

To be used in only one situation: complete delegation of a head of department's agenda to its secretary

Delegate

 

NB: Two more types of permissions are available in Exchange: ”Availability only" and ”Limited details". Using any of those two options is not recommended at the UNIL, as they are not correctly processed by mac computers.

  1. Sharing your own calendar

  1. Connect to https://owa.unil.ch

     

    partage_owa_01.png

     

  2. Click on Calendar

     

    partage_owa_02.png

     

  3. Right-click on the calendar named "Calendar" and click on "Share calendar"

     

    partage_owa_03.png

     

  4. Start typing the name of the person you would like to share your calendar with. If it does not show automatically, use the "Search contacts and directory" button.

     

    partage_owa_04.png

     

  5. Select the type of share you would like to use (recommended: "Full details")

     

    partage_owa_05.png

     

  6. (Optional) Once the share type is defined, you can can change the subject of the email sent to the beneficiary.

     

    partage_owa_06.png

     

  7. Click on ”Send"

     

    partage_owa_07.png

     

  8. The beneficiary of the shared calendar will receive a standard email, saying that the calendar has been shared with him/her.

     

    partage_owa_08.png

  1. (optional) Check permissions on the shared calendar

  1. Right-click on "Calendar" and click on "Permissions"

     

    partage_owa_09.png

     

  2. Permissions list then appears

     

    partage_owa_10.png

Display a shared calendar

Web (owa.unil.ch)

  1. Connect to https://owa.unil.ch with your UNIL username/password

     

    partage_owa_01.png

     

  2. Click on ”Calendar"

     

    partage_owa_02.png

     

  3. Right-click on "Other Calendars" and click on "Open calendar"

     

    afficher_cal_owa_01.png

     

  4. Type in the name of the person who shared their calendar
    Please note: In the case of a group calendar (created upon request by the Ci), it is necessary to precede the name of the calendar with the mention "cal." (Example: cal.name_of_group_calendar)

     

    afficher_cal_owa_02.png

     

  5. Click on "Open"

     

    afficher_cal_owa_03.png

     

  6. The shared calendar appears in the "Other calendars" section. In the example below, helptest's shared calendar is the green one.

     

    afficher_cal_owa_04.png

     

  7. The example below shows how a private event displays in helptest's shared calendar. The beneficiary of the shared calendar will only see a "Private event" mention.

     

    afficher_cal_owa_05.png

     

Windows

  1. Open Microsoft Outlook