[EN] Guide "How to proctor an ENEP exam" on MoodleExam?

• Adding extra time with user or group overrides
• Blocking a user's access to the test
• Check if a student has submitted their answers

Adding extra time with user or group overrides

Access to the override pages

If necessary, it is possible to grant exemptions to specific students or groups of students (e.g. students with extra time).

To do this, go to the "Test" page of the exam.

Then you have to click on the button "Add a user override" (2). If needed you can access the group overrides in the drop down menu (1).

Add a user override

In the page that appears, you must first enter the name of the student (the one to whom an exemption is granted). To do this, in the "Search" box, enter the first few letters of the student's name, then select him or her from the list that appears. 

Then modify the following parameters in accordance with the override granted.

In general, we will modify the "Close the quiz" parameter by adding a few minutes. You have to activate the parameter with the checkbox "Enable" on the right of the parameter, then manually calculate the official end time of the test + the few extra minutes (for example, 5 min of exemption for a test ending at 12:05, gives a test closing time at 12:10), and finally, modify the time of "close the test".

In exceptional situations (e.g., a test that is set up incorrectly and closes prematurely) where the participant can no longer access the test, it may be necessary to change the number of attempts allowed. In this case, add a 2nd attempt.

Once the form is filled, don't forget to save!

Blocking a user's access to the test

At the beginning of each exam, the CSE or the main proctor must suspend the access to the exam page for all the students that are not present in the room. To do this, after the attendance check, go to the list of participants on the exam page by clicking on the "Participants" button in the top menu.

Next, you can filter the list of participants according to the initials of the first and last names (1). So select the first letter of the student's last name, THEN the first letter of the first name.

In the list of students, find the name of the student (2), then open the parameters by clicking on the wheel to the right of the status (3).

Make sure you are opening the registration page for the correct student, then change the status from "Active" to "Suspended". Then save the changes.

You can check that the student's access has been blocked when their status is displayed as suspended.

Repeat for each absent student.

Check if a student has submitted their answers

For each student who leaves an exam early, it is necessary to check if his/her answers have been sent (and that the attempt has been sent so that he/she cannot modify it outside the exam room).

On the results page

The first and most convenient and safe option for this is to go to the test results. 

Start by accessing the test on the exam page on MoodleExam.

Then, in the menu, open the results.

On the results page that appears, uncheck the "In Progress", "Overdue" and "Never Submitted" attempts. Check the "Finished" box (optional step).

Click on Show Report.

The list of completed exam attempts is displayed. You can sort the attempts by the time the attempt was made by clicking 2 times on the "Finished" column title. This way, the last completed attempts will be displayed first. This makes it easy to find the person who finishes the exam early, as they should appear at the top of the list if they have turned in their answers.

You can refresh the list by refreshing the page.

To find someone's attempt, select the initial of their last name, then their first name, then search for the person's name in the list that appears. The status of his or her attempt is displayed in the "Status" column.

If the status is other than "finished", the student must turn in their answers on the test page.

What to do if a student has left the room without sending in their answers? + Assignments

You can suspend a student who has left the room without submitting answers by following the procedure described on this page.

This method also applies to exams that use a Moodle Assignment to turn in work (instead of a Test/Quiz). This is because the assignment does not block the modification of the assignment after the first submission. Therefore, each student who wishes to finish the exam and leave the room early must be manually blocked from accessing and editing the assignment.

You have to unblock all students that have been suspended using this method, at the end of the exam. Suspended student's work/answers are blocked/suspended too. Hence, their result will not appear in the test results.