# Entering a publication by DOI/PMID

#### <span style="color: rgb(0, 0, 0);"><iframe allowfullscreen="allowfullscreen" class=" align-center" height="314" src="https://www.youtube.com/embed/EgfLdZdEhCA" width="560"></iframe>

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<p class="callout warning"><span style="color: rgb(0, 0, 0);">*The voice in this video was generated by artificial intelligence.*</span></p>

#### <span style="color: rgb(0, 0, 0);">Entry</span>

  
<span style="color: rgb(0, 0, 0);">1. Firstly, you should access your [workspace](https://wiki.unil.ch/recherche/books/user-guide/page/my-workspace)</span>

<span style="color: rgb(0, 0, 0);">2. Then, you should click on **“Enter.”**</span>

[![Capture d’écran 2025-07-31 à 11.55.19.png](https://wiki.unil.ch/recherche/uploads/images/gallery/2025-07/scaled-1680-/capture-decran-2025-07-31-a-11-55-19.png)](https://wiki.unil.ch/recherche/uploads/images/gallery/2025-07/capture-decran-2025-07-31-a-11-55-19.png)

<span style="color: rgb(0, 0, 0);">3. Search for the collection in which you want to create the record, then select it, or click on the one already suggested to access the entry form.</span>

[![Capture d’écran 2025-07-31 à 11.56.40.png](https://wiki.unil.ch/recherche/uploads/images/gallery/2025-07/scaled-1680-/capture-decran-2025-07-31-a-11-56-40.png)](https://wiki.unil.ch/recherche/uploads/images/gallery/2025-07/capture-decran-2025-07-31-a-11-56-40.png)

#### <span style="color: rgb(0, 0, 0);">Entering the DOI/PMID</span>

<span style="color: rgb(0, 0, 0);">In this case, we are interested in the publication by DOI (1) or PMID (2). In the form, you will need to enter the DOI (Digital Object Identifier) or the PubMed ID. IRIS will then automatically link the data. However, you must move your cursor away from the DOI or PMID input field and click elsewhere so that the metadata is populated.</span>

<span style="color: rgb(0, 0, 0);">Note**:** Fields marked with a " \* " are mandatory and must be completed if they are not already filled in.</span>

[![Capture d’écran 2025-07-31 à 11.58.51.png](https://wiki.unil.ch/recherche/uploads/images/gallery/2025-07/scaled-1680-/capture-decran-2025-07-31-a-11-58-51.png)](https://wiki.unil.ch/recherche/uploads/images/gallery/2025-07/capture-decran-2025-07-31-a-11-58-51.png)

[![Capture d’écran 2025-07-31 à 11.59.54.png](https://wiki.unil.ch/recherche/uploads/images/gallery/2025-07/scaled-1680-/capture-decran-2025-07-31-a-11-59-54.png)](https://wiki.unil.ch/recherche/uploads/images/gallery/2025-07/capture-decran-2025-07-31-a-11-59-54.png)

#### <span style="color: rgb(0, 0, 0);">Linking People and Units</span>

<span style="color: rgb(0, 0, 0);">**In IRIS, by default, the person who enters a record does not have the right to edit it. Only the individuals linked to the record have this permission.** **Make sure to properly link all relevant persons to the record.**</span>

<span style="color: rgb(0, 0, 0);">Make sure to fill in the following two fields by clicking **“Add”**:</span>

<span style="color: rgb(0, 0, 0);">1. Links to people (Internal &amp; external publication to UNIL/CHUV/Unisanté).</span>

<span style="color: rgb(0, 0, 0);">2. Links to units (Only internal publication to UNIL/CHUV/Unisanté).</span>

[![Capture d’écran 2025-07-31 à 12.00.52.png](https://wiki.unil.ch/recherche/uploads/images/gallery/2025-07/scaled-1680-/capture-decran-2025-07-31-a-12-00-52.png)](https://wiki.unil.ch/recherche/uploads/images/gallery/2025-07/capture-decran-2025-07-31-a-12-00-52.png)

#### <span style="color: rgb(0, 0, 0);">Checking for Duplicates</span>

<span style="color: rgb(0, 0, 0);">The system will suggest a list of potential duplicates. You will need to go through each suggested publication and specify whether it is a duplicate by clicking **“It is a duplicate”** or **“It is not a duplicate,”** as appropriate.</span>

<span style="color: rgb(0, 0, 0);">**Note:** Make sure to go through each publication, as several pages may be available.</span>

[![image.png](https://wiki.unil.ch/recherche/uploads/images/gallery/2025-07/scaled-1680-/p9iimage.png)](https://wiki.unil.ch/recherche/uploads/images/gallery/2025-07/p9iimage.png)

<span style="color: rgb(0, 0, 0);">Once these steps are completed, you will need to:</span>

<span style="color: rgb(0, 0, 0);">1. Approve the license by ticking the indicated checkbox.</span>

<span style="color: rgb(0, 0, 0);">2. Choose whether to **save** or **publish** your entry immediately.</span>

[![Capture d’écran 2025-07-31 à 12.03.09.png](https://wiki.unil.ch/recherche/uploads/images/gallery/2025-07/scaled-1680-/capture-decran-2025-07-31-a-12-03-09.png)](https://wiki.unil.ch/recherche/uploads/images/gallery/2025-07/capture-decran-2025-07-31-a-12-03-09.png)

<span style="color: rgb(0, 0, 0);">After publishing your entry, you can access its metadata as follows:</span>

- <span style="color: rgb(0, 0, 0);">Access your workspace.</span>
- <span style="color: rgb(0, 0, 0);">Click **“View”** under the title of the corresponding publication.</span>

[![Capture d’écran 2025-07-31 à 12.04.40.png](https://wiki.unil.ch/recherche/uploads/images/gallery/2025-07/scaled-1680-/capture-decran-2025-07-31-a-12-04-40.png)](https://wiki.unil.ch/recherche/uploads/images/gallery/2025-07/capture-decran-2025-07-31-a-12-04-40.png)

<span style="color: rgb(0, 0, 0);">To display all metadata, c</span><span style="color: rgb(0, 0, 0);">lick on **“...”**, then </span><span style="color: rgb(0, 0, 0);">on **“Show all metadata.”**</span>

[![Capture d’écran 2025-07-31 à 12.05.40.png](https://wiki.unil.ch/recherche/uploads/images/gallery/2025-07/scaled-1680-/capture-decran-2025-07-31-a-12-05-40.png)](https://wiki.unil.ch/recherche/uploads/images/gallery/2025-07/capture-decran-2025-07-31-a-12-05-40.png)

<span style="color: rgb(0, 0, 0);">You will then have access to a detailed page displaying all the metadata of the item.</span>

[![Capture d’écran 2025-07-31 à 12.06.55.png](https://wiki.unil.ch/recherche/uploads/images/gallery/2025-07/scaled-1680-/capture-decran-2025-07-31-a-12-06-55.png)](https://wiki.unil.ch/recherche/uploads/images/gallery/2025-07/capture-decran-2025-07-31-a-12-06-55.png)