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ThisIf pageyou hashaven't notlogged beeninto updatedyour inemail afor very longsome time and are facing issues, the proceduresdocumentation indicatedabout our recent migration to Exchange Online is available here. The owa.unil.ch website has been phased out, and cannot be used to access your email.

This article is currently under review and going through changes. The information might be out of date or inaccurate. Do not hesitate to contact us at helpdesk@unil.ch or by phone for more information.

The macOS section has been fully updated. Its contents are verynow likely if not certainly not goingup to workdate, ifand you trymay them.follow Pleasethe referinstructions within to theaccess Frenchyour versionUnil ofemail thisaccount pageon untilmacOS. we have the time to update this English version.

ExchangeAccess webmailvia web browser (Firefox, Safari, Edge, Chrome, ...)

Outlook Online

logo_owa.png

    1. Go to https://outlook.office.com
      2. (
    2. Log in using your UNIL email address and password
    3. You now have access to all modulesthe fromfunctionalities aprovided web browser):
      • e-mail
      • calendars
      • address book
      • tasks
      • notes

Exchange onby your computer,Exchange smartphoneaccount; ore-mails, tabletcalendars, contacts, tasks, notes, etc.

Access by application (computers, tablets, smartphones)

Apple-logo.png macOS

logoMac.pngThe CI recommends using Outlook instead of Apple Mail, especially for UNIL employees. Using Apple Mail on mailboxes containing more than a few thousands of emails may lead to data corruption and loss.

Outlook Exchange account setup (email, calendards, etc.)

Before starting, ensure that an up to date version of Outlook is installed. To do so, open the Outlook menu and click on About Outlook. If you are using the 2019 or 2016 version of Outlook, you will have to uninstall it and install the latest version (french).

  1. Open Microsoft Outlook and enter your @unil.ch email address
  2. A window opens ans prompts you for your UNIL password
    • ConfigurationIf onyou macOShave
      • e-mail
        • already
      • calendars
        • logged
      • addressinto book
        • another
      • reminders
        • Microsoft
      • notesproduct, your email account should be automatically added

        Capture d’écran 2023-03-06 à 10.24.44.png
    • HowAfter logging in, the email account should be automatically added and set up. You should see a confirmation window.
    • If desired, you may add another email account by clicking the following button:

      2.png
[Outlook] Connecting additional Exchange accounts

Before starting, ensure that an up to archivedate e-mailsversion of Outlook is installed. To do so, open the Outlook menu and click on MacAbout

Outlook.

ConfigurationIf onyou macOS

are

The Ci strongly recommendsusing the use2019 or 2016 version of Outlook, you will have to uninstall it and install the latest version (french).

  1. Open the Outlook app
  2. On the top left of the nativedisplay, macOSclick apps.on the Outlook menu then Settings...

    Capture d’écran 2022-11-30 à 15.11.47.png
  3. Click on the Accounts icon

    3.png
  4. Click on the + symbol, then New account...


    1.4.png

    In


  5. Follow the "Mail"standard menu,Exchange selectaccount "setup process referenced above
[Outlook] Add a mailbox that is shared through your Unil account

These instructions are for the newly introduced shared mailboxes that do not possess their own credentials but are instead accessed by a person's own Unil account. If you would like to add a shared mailbox with its own credentials, you can follow the procedure for standard Exchange accounts above.

Shared mailboxes cannot be added to Apple Mail. They are only available on Microsoft Outlook.

Before starting, ensure that an up to date version of Outlook is installed. To do so, open the Outlook menu and click on About Outlook. If you are using the 2019 or 2016 version of Outlook, you will have to uninstall it and install the latest version (french).

  1. Open the Outlook app
  2. On the top left, click on Outlook right next to the Apple icon, then Settings...

    Capture d’écran 2023-03-06 à 09.39.15.png

  3. Select your personal account in the list on the left, then click on Delegating and sharing

    Capture d’écran 2023-03-06 à 09.41.09.png

  4. Open the Shared with me tab and click on the + on the bottom left

    Capture d’écran 2023-03-06 à 09.42.44.png

  5. Write the name of your shared mailbox in the search field. For example, if you would like to add boite-mail-partagee@unil.ch, look for boite-mail-partagee) and double-click it
  6. The shared mailbox should now appear in Outlook's main window.

If an error message pops up, please check with the person reponsible for the mailbox that your permissions have been granted properly then wait a moment before trying again. If the problem persists, please reach out to the helpdesk.

Apple Mail

[Apple Mail] Connecting an Exchange account
  1. Open the Mail app
  2. On the top left, click on Mail then Accounts..."


    3. 2.

  3. Select Click the “Exchange” icon

    Exchange

    mail_mac_00000.png



    4. 3.

  4. Fill in the Name and e-mail address fields, withthen click on the requiredblue information (name, e-mail address) and click “Connect"

    button

    mail_mac_00001.png



    5. 4.

  5. Select Clickthe "Configureblue manually"

    button again. Manual configuration does not work since the migration to Exchange Online.

    mail_mac_00002.pngCapture d’écran 2023-03-06 à 10.45.41.png

    5.

  6. Enter your passwordUnil andaccount clickpassword, "Connect"

    then

    continue

    mail_mac_00003.png



    7. 5.

  7. Select the Exchange services you wishwould like to activateenable, andthen click “Done”on to finish the configuration

    Finish

    mail_mac_00004.png

    8. How

[Apple toMail] archiveArchiving e-mailsemails on your Mac macOS
  1. Open the “Mail”Mail application.app
  2. Click on the “+”  button on the bottom left part of the windowmain andwindow, then select “New Mailbox.”mailbox...

    mail_new_bal_local.png

mail_new_bal_local.png

  1. Under “Location,”Location, select “On Mymy Mac.”mac. FillUnder Name, type in thesomething “Name”like field with, for example, “Archive”"Archives" and then click “OK.”on OK

    mail_name_new_bal.png

mail_name_new_bal.png

  1. Move messagesemails or entire mailboxes from your UNIL Exchange account byinto dragging and dropping them to yourthe new localArchives archivemailbox

    Do mailbox.not You can't archivemove more than 1'000a mailsthousand inemails at a rowtime. (youDoing mayso loosemight somecause mailsloss inof data and potential mailbox corruption. Do call the process). Don't hesitate to contact our help deskhelpdesk if you are feeling unsure or have anysudden questions.doubts about what you are attempting to do.

    mail_archives_mail.png

mail_archives_mail.png


Windows

This part of the article is severely outdated. We are working on updating it.

logoWin.png

  • Outlook configuration
    • e-mail
    • calendars
    • address book
    • reminders
    • notes
  • How to archive e-mails on Windows

Outlook configuration

The Ci strongly recommends the use of Outlook.

1. Open Outlook
2. Go to the “File” menu and click on “Add an account”
3. Fill in the fields with the required information (name, e-mail address, password and confirm password) and click “Next”

O2013_1-1.png

4. Click “End” once the automatic configuration is done
5. Restart Outlook

O2013_2-1.png

6. When Outlook launches itself an authentication window will appear; enter your username as “ad\username” and your password
7. Check the “Remember my credentials” box and click on “OK”

O2013_3.png

How to archive e-mails on your Windows computer

  1. Open Outlook
  2. Go to "File"
  3. Click on "Account Settings" and "Account Setings..."

creerPST1.png

  1. Click on "Data Files" and "New..."
  2. Enter a file name and click on "OK"

creerPST2.png

  1. Go back to your e-mail
  2. Right click “Outlook Data File,” and select “New Folder…”

outlook_new_bal.png

  1. Name the local folder “Archive,” for example
  2. Move messages or entire mailboxes from your UNIL Exchange account by dragging and dropping them to your new local archive mailbox.

outlook_achives2.png

iOS (iPhone/iPad/iPod Touch)

  • iOS configuration
    • e-mail
    • calendars
    • address book
    • reminders
    • notes

iOS configuration

The Ci strongly recommends the use of the native iOS apps.

For security reasons, the Outlook app for iOS is blocked on our servers. You can find more information here (in French).

1. Go to “Settings”
2. Choose “Mail, Contacts, Calendars”
3. Click on “Add Account”

E_ios1.PNG

4. Click the “Exchange” icon

E_ios2.png

5. Fill in the fields with the required information (address, password and description) and click on “Next”

E_mac1.png

6. Select the Exchange services you wish to activate and click “Save” to finish the configuration

E_mac1.png

Android

  • Android Configuration
    • e-mail
    • calendars
    • address book
    • (tasks: third party app required)
    • (notes: third party app requiered)

How to set Exchange up on an Android device (version 4 and up)

The Ci strongly recommends the use of the native Android apps (all functions offered by Exchange are however not available).

For security reasons, the Outlook app for Android is blocked on our servers. You can find more information here (in French).

1. Go to “Settings,” and then click on “Add account”
2. Choose “Entreprise”

E_Android1.png

3. Fill in the “E-mail address” and “password” fields
4. Click the “Next” button

E_Android2.png

5. Select the options and synchronisation period you want
6. Click “Next”

E_Android6.png

7. Allow the Exchange server as administrator by clicking the “Activate” button (this lets you remotely erase your device in case you lose it or it gets stolen)

E_Android8.png

Limitations due to Android & workarounds

Android is for the time being limited in its support of the Exchange services:

  • there is only one colour for calendars
  • there is no support of tasks and notes systems

These applications allow you to work around these issues (the Ci does however not guarantee that they work and offers no support whatsoever for them):

Other

  • Setup for generic e-mail clients
    • e-mail

Generic e-mail clients

This information is meant for software that does not support Exchange and its more advanced functions (calendars, address book, tasks and notes)

  • Incoming mail server

    • imapx.unil.ch

    • port 993

    • SSL/TLS

    • authentication with password

  • Outgoing mail server

    • smtpauth.unil.ch

    • port 587

    • STARTTLS or simply TLS depending on your client

    • authentication with password

UNIL e-mail with your private e-mail address

Use your UNIL e-mail with your private email address

Only for students!

If you choose to do so, you are entrusting your own data to companies that are external to the UNIL; this is why the Centre informatique does not offer any support regarding the utilisation of these websites and can in no means be held responsible for any kind of damage that were to happen due to your use of these websites or emails that do are not redirected to the destination mailbox. What arrives in your UNIL mailbox is what counts.

Concerning the university staff, using an external service may go against the internal UNIL directives.

Transfer your e-mails to another e-mail address

1. Log into https://outlook.office.com with your UNIL credentials.
2. Go to the “Options” menu

E_transf2-1.png

3. Under the “Organize email” section click on “+”
4. Select “Create a new rule for arriving messages”

transfert1.png

5. Name the rule, choose “Apply to all messages” and “Redirect the message to…”
6. Type in the private e-mail address you want to use for the transfer
7. Click on the “Save” button

E_transf6.png

8. Finish the procedure by accepting the warning message

 

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