Entering a publication manually

Manually Entering a Publication

Enter a New Publication

 

1. Click on “My workspace.”

Screenshot: My workspace

2. Click on “Enter.”

Screenshot: Create

3. Search for the collection where you want to create the record, then select it.

4. Click on “Publication” to access the entry form.

Screenshot: Publication form

Fill in the Required Fields

 

In the form, enter the publication’s information, especially the required fields (marked with an asterisk *), which include:

 

1. Type of publication

2. Institution where the research was conducted

3. Title

4. Date of issue

5. Editorial state

Screenshot: Required fields section

 

These 5 fields are mandatory to create the record. The remaining fields are highly recommended.

 

Link People and Units

 

This step allows you to associate the publication with your researcher profile, your co-authors, and the relevant research unit.

 

To correctly attribute publications to authors and their units, ensuring they appear in their respective profiles, please follow these guidelines:

 

For publications internal to UNIL/CHUV:

A link to a unit is mandatory.

A link to the associated persons must be entered whenever possible.

For external publications:

A link to at least one person is mandatory.

No link to a unit is allowed.

Don’t forget to link yourself to the record — otherwise, it won’t appear in your profile.

 

In the ?appropriate section, click on “Add.”

Screenshot: Add person or unit

Type the name of the person or unit, then select it.

Screenshot: Name selection

Add Full Text and/or Supplementary Documents

 

You can add a full-text file and/or supplementary documents by clicking “Browse” and selecting a file from your library?computer.

Screenshot: File upload via Browse

 

Alternatively, you can scroll down to the “Documents” section and simply drag and drop your file onto the page.

Screenshot: Drag and drop upload

 

Once uploaded, you can edit the document’s metadata by clicking the corresponding icon.

Screenshot: Edit document metadata

 

You can edit the following fields:

 

(a) File name

(b) Manuscript version

(c) License

(d) Document accessibility (open access / embargo / UNIL restricted)

(e) If you select “embargo”, set the embargo end date, after which your document will become publicly accessible.

Screenshot: Document metadata options

Check for Duplicates

 

The system will display a list of potential duplicates. For each item, click on “It's a duplicate” or “It's not a duplicate” as appropriate.??

Screenshot: Duplicate check

 

Finalize the Submission

 

If you’re uploading a full-text document, you’ll need to approve the user license.

 

??Once all required fields are filled, click on:

 

“Save” or “Save and exit” to keep your draft, or

“Publish” to immediately submit the publication.

Screenshot: Save or Publish