Entering a publication manually

Enter a Newnew Publicationpublication

1. Click on “My workspace.”
2. Click on “Enter.”
3. Search for the collection where you want to create the record, then select it.
4. Click on “Publication” to access the entry form.

Fill in the Requiredrequired Fieldsfields

In the form, enter the publication’s information, especially the required fields (marked with an asterisk *), which include:

1. Type of publication
2. Institution where the research was conducted
3. Title
4. Date of issue
5. Editorial state

These 5 fields are mandatory to create the record. The remaining fields are highly recommended.

Link Peoplepeople and Unitsunits

This step allows you to associate the publication with your researcher profile, your co-authors, and the relevant research unit.

To correctly attribute publications to authors and their units, ensuring they appear in their respective profiles, please follow these guidelines:

• For publications internal to UNIL/CHUV:
  
  • A link to a unit is mandatory.
  • A link to the associated persons must be entered whenever possible.
• For external publications:
  
  • A link to at least one person is mandatory.
  • No link to a unit is allowed.
• Don’t forget to link yourself to the record — otherwise, it won’t appear in your researcher profile.

1. In the corresponding section, click on “Add.”
2. Type the name of the person or unit, then select it.

Add full text and/or secondary documents

1. You can add a full-text filefiles and/or secondary documents by clicking on “Browse” and selecting athe desired file from your library?computer.
   library.

Screenshot: File upload via Browse

2. Alternatively, you can scroll down to the “Documents” section and simply drag and drop your file onto the page.

Screenshot: Drag and drop upload

3. Once uploaded, you can edit the document’s metadata by clicking the corresponding icon.

Screenshot: Edit document metadata

4. You can edit the following fields:

(a) File name

(b) Manuscript version

(c) License

(d) Document accessibility (open access / embargo / UNIL restricted)

(e) If you select “embargo”, set the embargo end date, after which your document will become publicly accessible.

Screenshot: Document metadata options

Check for Duplicates

duplicates

The system will display a list of potential duplicates. For each item, click on “It's a duplicate” or “It's not a duplicate” as appropriate.??

Screenshot: Duplicate check

Finalize the Submission

submission

1. If you’re uploading a full-text document, you’ll need to approve the user license.

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2. Once allyour requiredpublication fieldsentry areis filled,complete, clickchoose on:

   “Save” or “Save and exit”quit” to keepsave your draft,entry, or

   click “Publish” to immediately submitpublish theit.

publication.

Screenshot: Save or Publish